OTO Back Office Supervisor Cheat Sheet

Daily control

Draft/pending sales → overdue invoices → payments → cash books → expenses → procurement differences → payroll due → accounting reports → exceptions.

Approval checks

Source evidence → correct party → date/period → currency → items → tax → total → payment terms → approval owner → resulting balance and reports.

Controlled actions

• Invoice status, cancellation, deletion, and payment removal
• Expense approval and correction
• Cash-book opening balance and adjustment
• Procurement approval-board membership
• Payroll access, setup, approval, and posting
• Currency, payment method, tax, category, and general settings
• New Day authorization

New Day gate

Open documents reviewed → money reconciled → expenses/procurement checked → payroll reviewed → reports saved → connected pending bills/orders cleared → exceptions handed over → authorize once → verify next business date.

Never create a false payment, expense, opening balance, or status merely to make a report agree.